RE.2 - Emergency Chiller Purchase $167k

WHEREAS, around mid-July 2025, the Building Department dispatched a team of inspectors to the Melreese Park facility to support and oversee the Miami Freedom Park and City of Miami (“City”) Administration Building construction projects; and

WHEREAS, although the facilities had been in use, they had not been properly maintained, which accelerated the deterioration of the chiller and two water pumps that led to widespread mold growth; and

WHEREAS, the Fire Department determined that the condition constituted an emergency because of the safety hazards it posed due to the identified mold growth; and

WHEREAS, it was determined that taking immediate action was in the City’s best interest to prevent the City from incurring further expenses; and

WHEREAS, the City Manager pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended (“City Code”), made a written finding, attached and incorporated as Exhibit “A” (“City Manager’s Findings”), that an emergency exists and approved an emergency purchase request by the Building Department for the purchase of one (1) chiller and two (2) chiller water pumps and associated removal and installation services for the Melreese Park facility, located at 1802 Northwest 37th Avenue, Miami, Florida 33125 (“Services”);

WHEREAS, Airstron, LLC d/b/a Airstron Mechanical (“Contractor”) offered to provide the Services for an estimated amount of One Hundred Sixty-Seven Thousand, Eight Hundred Thirty-Two and 00/100 Dollars ($167,832.00); and

WHEREAS, the City Commission desires to ratify, confirm, and approve, the City Manager’s Findings and retroactively authorize the City Manager to execute an agreement with Contractor to protect the life, health, welfare and convenience of the City;

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:

Section 1.  The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section.

Section 2.  By a four-fifths (4/5ths) affirmative vote, the City Commission hereby ratifies, approves, and confirms the City Manager’s Findings, that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the City Code and retroactively approving the selection of Contractor for the emergency purchase of the Services for an estimated amount of One Hundred Sixty-Seven Thousand, Eight Hundred Thirty-Two and 00/100 Dollars ($167,832.00).

Section 3.  Funds for this purpose shall be allocated from the Building Department Account Code 04004.282000.549000.0000.00000 in the amount of Eighty-Four Thousand, Seven Hundred Twenty and 00/100 Dollars ($84,720.00) and Fire Department Account Code 32000.181000.664000.0000.00000 in the amount of Eighty-Three Thousand, One Hundred Twelve and 00/100 Dollars ($83,112.00).

Section 4.  The City Manager is authorized to negotiate and execute any and all documents, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.

Section 5.  This Resolution shall become effective immediately upon its adoption.